Exhibitions can be powerful marketing tools. Roccia design and deliver exceptional public and trade exhibitions of any size - from a few booths to a few hundred.

Our Sponsorship and Exhibition Zone has special expertise in:

• Designing an exhibition that works for both the exhibitor and the visitor including floor plans, a variety of booth sizes and open space, logical traffic flows and addressing workplace safety issues.
• Budgeting and financial control to ensure the desired outcome.
• Risk assessment including OH&S issues, crowd control, fire and security.
• Design and preparation of sales prospectuses, attracting and confirming sponsors, and creating added value packages.
• Selling space, designing custom booths, and organising furniture, plants and signage.
• On-line booking and payment via 3D secure system.
• Marketing and promotion plans to attract visitors, web site design, database management, and coordination of advertising, PR and promotions.
• On-line ticket sales, pre-registration and on-site registration of visitors and trade, including smart cards, 2D barcode cards and visitor tracking systems.
• Managing every aspect of the exhibition including freight forwarding, customs, bump -in and out, security, hospitality, seminar programs, entertainment and visitors’ needs.
• Assisting exhibitors to gain effective product and brand exposure.

Our approach is strategic: We place particular emphasis on attracting qualified “buyers” to attend the exhibition and ensure that it is a worthwhile investment for the exhibitors.

Roccia team will assist you and your committee in all areas of:

• Event Design (unique to Event Planners)
• Delegate and guest services including registration
• Management
• Event budgeting and financial management
• Program management including 24x7 online abstract management
• Social program management
• Sponsorship sales and management
• Exhibition sales and management
• Event marketing
• Graphic & web design services
• Communication and technology services

Roccia tailor its services to suit the specific needs of our clients who come from science, education, technology, education, mining, business, medical, sports, the arts, health, professional services, communications and not for profit sectors.

We have special packages for:

• Not for Profit and smaller meeting sectors called LCM, (Low Cost Meetings) where we have successfully managed to reduce costs without impacting on the quality of the meeting.
• “Green” meetings to help offset the carbon credits costs and make the meeting more environmentally responsible.
• Multi-lingual meetings where languages other than English are in use. This includes using simultaneous translation, personal translation and preparing print and electronic materials in other languages.
• Multi-cultural meetings where different cultural and social mores are accommodated.
• High security meetings where the topic is emotional or controversial.

Other packages include:

• Secretariat (for time rich clients where they wish to perform much of the organisational work and rely on our systems)
• Consultancy (we provide advice and guidance as required, especially useful for budgeting, risk management, contract negotiations
• Full service (for time poor clients where we treat them as Directors and proactively manage all aspects of the event)

Roccia’s hallmark is in growing the potential of the meeting in every way. Event Design (unique to Event Planners) identifies all key performance indicators, analyses risks analysis and provides a complete budget before any work is undertaken. It is all too easy to organise a boring meeting – Event Design unlocks the meeting’s potential and focuses us all on how to make the meeting better. Each meeting is allocated its own event management team that coordinates all processes and calls on specialist assistance from Roccia’s individual service departments, which we call Zones.

• Guest services (registration, ticketing, accommodation, tours, travel and VIP services)
• Finance (budgeting and financial management to audit standard)
• Program (presenter management including online abstract and paper submissions, preparation of proceedings)
• Sponsorship and Exhibition (sales and management)
• Event marketing (preparation of comprehensive marketing and PR strategies for delegate boosting and general publicity)
• Design (all print and electronic design)
• Information, communication and technology (web site hosting, messaging systems, email)